Excel, CSV and Word
Patient files, appointment lists, document templates and structured history.
Guided migration
Some migrations take less than a week. Others need more time.
Timing depends on the source application, available exports, volume, attachments, duplicates and the amount of cleansing required. Cabinext audits the data first, then confirms a realistic scope and timeline before cutover.
Timeline estimated after auditPre-migration auditValidation before cutoverTeam guidance
Where can you migrate from?
Feasibility depends on export access and data quality. The audit identifies available formats before any commitment.
Legacy local software
CSV, Excel, SQL or other exports supplied by the previous vendor or accessible to the practice.
SaaS or cloud solution
Exports available from another application, subject to the practice’s rights and available formats.
PDF files or scans
Document migration may be possible after review; structured extraction can require additional work.
Multiple practices
Data may be consolidated by practice, doctor or team after duplicate and separation-rule validation.
Partial migration
The practice may choose active patients, future appointments or a defined historical period only.
A five-step process
A structured database with clean exports can sometimes be migrated in a few days. A large, proprietary, incomplete or attachment-heavy source can require more preparation. The schedule is therefore defined after the audit rather than imposed in advance.
Audit and inventory
Identify sources, volumes, fields, attachments, duplicates, confidentiality constraints and priority data. The migration scope is agreed with the practice.
Extraction and secure copy
The practice supplies authorized exports. A working copy is prepared without modifying the original source. Temporary access is limited to migration personnel.
Cleansing and mapping
Normalize dates, phone numbers, identifiers, medicines and categories. Mapping rules are documented and anomalies are reported.
checks import and validation
A validation environment lets the practice validate a sample and then the complete agreed scope before cutover.
Cutover and support
After written validation, the final import is scheduled. The team receives training and enhanced support during stabilization.
No universal migration deadline: a simple migration can be completed in under a week, while a complex project may require several weeks. Cabinext confirms an estimated timeline after reviewing the source, formats, volume and validation work required.